An Executive Assistant with over 10 years of organizational, operational, and administrative experience in educational, manufacturing, and research and technology fields. “I love the challenges of being an Executive Assistant because of my ability to utilize my organizational skills, as well as my leadership skills in unexpected ways.”
Communication Skills (both verbal and written) | Time Management | Calendar Management | Organized | Detail-oriented | Creative Problem Solving | Analytical Reporting | Content Creation | Creativity | Analytical Skills | Networking
Bachelor of Science, Legal Studies
Masters, Adult Education (M.Ed)
Masters, Human Resources Management (M.HRM)
Executive Assistant | Marketing Coordinator
2014 ~ PRESENT
Serves as the Administrative Officer of Herty Advanced Materials Development Center for Georgia Southern University, maintaining responsibility for the overall administrative management and operation of the Center and providing leadership in day-to-day functions and services. The Executive Assistant is a dual position: supporting the President and CEO through various administrative duties, as well as coordinating with colleagues to coordinate marketing activities. Has also served as Human Resources Consultant and advisor for managers in all areas of HR.
Primary role is to support the CEO through administrative duties including but not limited to: assisting with presentations, preparation for meetings, recording meeting minutes, communications (memos, binders, Confidentiality Agreements, written documents, etc.), travel arrangements, conference calls, maintaining calendar and answering phone.
Manages company Receptionist.
*Establish and maintain internal operating procedures pertaining to administrative operations. Plans and directs daily projects and employee schedules.
*Acts as a liaison between the foundation and clients to insure that the quality of project meets clients’ expectations and that billing is appropriate and satisfactory for scheduled project.
*Responsible for developing, implementing, and coordinating policies and programs covering the following: employment, labor relations, wage and salary administration, fringe benefit administration, indoctrination and training, placement, safety, insurance and health benefits, and employee services.
*Develops coordinates, directs, and administers all phases of public relations.
*Represents the president by welcoming visitors, reviewing correspondences; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.
*Responsible for communication tools, such as corporate website content, and publishing the monthly newsletter by gathering information; preparing and editing articles; designing graphic presentation; producing and distributing.
*Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president.
*Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations.
*Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
*Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
*Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
*Enhances president’s and corporation’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
~Responsible for updating and maintaining company website, including content, images and working with hosting company. Regularly solicits information from Subject Matter Experts to ensure content is current. Gathers Search Engine Optimization (SEO) reports and other statistical reports.
~Regularly updates social media sites, including Facebook and Twitter
~Assists with and coordinates all promotional and marketing materials including flyers, brochures, newsletters, one-pagers, seminar and conference folders, presentation folders, etc. Orders company promotional items including USB drives, coffee cups, etc.
~Assists company staff in marketing and public relations; regularly meets with co-workers to establish marketing tactics and goals.
Experience as an Executive Assistant | Skills in Marketing & Communications | Ability to communicate clearly & effectively | Ability to multi-task and prioritize projects | Ability to maintain a professional demeanor | Must be a team player | Must be organized | Degree preferred
Other skills desired: Experience with travel & Logistics, scheduling, informing others, presentation skills, self-confidence, meeting management, client relationships, written communication, promoting process improvement, decision making, and administrative writing skills
These power-ups are brought to you by job duties that came about when the Director of Administrative Services retired and I took over her duties, as well:
The Director of Administrative Operations is the Administrative Officer of the Herty foundation, serves as Acting Director in the absence of the Executive Director and the Associative Director, and is responsible for the administrative functions of the foundation. This includes development of administrative procedures and policies, client and project quality control, human resources, personnel services, and good public relations.
As acting Director, my additional position responsibilities included:
~Establish and maintain internal operating procedures pertaining to administrative operations. Plans and directs daily projects and employee schedules.
~Acts as a liaison between the foundation and clients to insure that the quality of project meets clients’ expectations and that billing is appropriate and satisfactory for scheduled project.
~Responsible for developing, implementing, and coordinating policies and programs covering the following: employment, labor relations, wage and salary administration, fringe benefit administration, indoctrination and training, placement, safety, insurance and health benefits, and employee services.
~Develops coordinates, directs, and administers all phases of public relations.